Discovery Air

Operations Coordinator

Location: Wittmund, Germany

Top Aces is the exclusive supplier of combat airborne training services to the German Forces. We provide Joint Terminal Attack Controller training to German special operations and ground forces, as well as Combat Support Services to the Air Force and Navy. Top Aces' integrated logistics, maintenance and engineering solutions ensure that the German Forces receive the level of support they require to achieve their objectives. Experience Matters.


Our Operations officer is an integral part of our team.  They take pride in providing superior client service and support.

  • Coordinate, negotiate and manage all aspects of individual call ups, including:

           •  Create Mission Authorizations
           •  Assist in mission planning with pilot-scheduler
           •  Schedule and coordinate pre-deployment meetings 
           •  Track fuel receipts & log cards
           •  Verify accuracy of sortie reports daily
           •  Assist in planning ferry flights to reposition aircraft: routing, FBO, flights, transportation
           •  Schedule customs in case of ferry flights
           •  Monitor hours flown on each tasking
           •  Keep track of mission currencies and mission tracking in Notes
           •  Keep track of Pilots currencies and advise Lead Pilot and Scheduler of any mission
               requirements to maintain mission currency of the pilots
           •  Compute weekly flying hours for DSLT
           •  Responsible for Entry Permissions and overflight clearances for deployments

  • Open, record and process incoming mail as applicable
  • Assist in preparation of billing file for Accountant
  • Liaison with Maintenance 
  • Assist in coordination of annual ground school training
  • Assist with monthly and occasional projects within the Ops Support Group
  • Ensures kitchen/kitchen appliances (Blue Containers) are kept neat, clean and stocked with appropriate supplies
  • Runs errands to purchase supplies when required
  • Manage Petty Cash and reports in frequent intervals to the Accountant
  • Book and manage travel arrangements
  • Ad hoc administrative tasks and special projects as required
  • Handles special  projects as assigned 
  • Perform related duties as assigned by supervisor
  • Maintain compliance with all company policies and procedures

You will have the following responsibilities in order to comply with the company's Occupational Health and Safety program:

Employees are responsible for:

  • Working in compliance with Occupational Health and Safety acts and regulations
  • Following safe work practices and procedures and using safeguards and personal protective equipment
  • Reporting hazards (such as unsafe situations and activities) to their supervisor immediately

Qualifications and Requirements

  • 1-2 years of Aviation experience or education strongly desired
  • Excellent organizational skills
  • Excellent communication and interpersonal skills with a strong command of both the English and German language in order to read, understand and interpret manuals, policies and procedures
  • Ability to multi-task in a fast-paced environment
  • Computer literate, Microsoft & email applications
  • Team player
  • Ability to perform all work in support of our Corporate Values of Safety, Teamwork, Focus and Integrity
  • Demonstrates strong and visible support of our values
  • Ability to work a flexible schedule when required
  • May be required to travel
  • Must have or be able to obtain NATO Secret clearance with the German Government

Top Aces is an Equal Opportunity Employer.  We value diversity and encourage all qualified candidates to apply.

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